PUBLIC MEETING
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REGULAR MEETING
BOARD OF DIRECTORS
CHICAGO PUBLIC LIBRARY/CHICAGO PUBLIC LIBRARY SYSTEM

REGULAR MEETING

Tuesday, January 20, 2009, 8:30 a.m.
Harold Washington Library Center
400 South State Street
Multi-Purpose Room, Lower Level

 

1. Approval of the minutes of December 16, 2008

2. Commissioner’s Report

3. Report of the Committee on Administration and Finance

• Schedule of Contracts and Requisitions (None)
• Market analysis: Tim Schlindwein, Schlindwein & Associates (Kelly Fund portfolio manager)
• Computer Services’ expenditures update
• Beverly Branch Library project: proposed sale of 21” wide surplus parcel of land on the north boundary of 1940 W. 95th Street to adjacent landowners
• Internet filters
• Systemwide closing: July 3 and July 4, 2009

4. Report of the Committee on Facilities

• Internet filters
• Systemwide closing: July 3 and July 4, 2009

5. Chicago Public Library Foundation report

6. Other Business (None)

7. Questions and Comments from the Audience

Note: The Library Board and its Committees do not meet in February.

Next Board meeting:	Tuesday, March 17, 2009
	8:30 a.m.
	Harold Washington Library Center
	Multi-Purpose Room

  

January 20, 2009

The regular meeting of the Board of Directors of the Chicago Public Library convened at 8:30 a.m. on Tuesday, January 20, 2009 in the Harold Washington Library Center’s Multi-Purpose Room.

 

The following Directors were present:

Present:	Jayne C. Thompson, President
	Paul H. Dykstra, Secretary
	Cristina Benitez
	Christopher P. Valenti
Absent:	Mellody L. Hobson

Also in attendance were Commissioner Mary A. Dempsey, First Deputy Commissioner Karen Danczak Lyons, First Deputy Commissioner Kathy Biel, Assistant Commissioners Laura Zupko and Greta Bever and several members of the staff.  Also in attendance was Patty Siebert, Deputy Director, of The Chicago Public Library Foundation.

Members of the Public:	Sylvia Ashanti Muhammad
	Yolande Wilbur, Library employee

 

I. APPROVAL OF THE MINUTES

The minutes of the regular meeting of the Board, held on December 16, 2008 were reviewed and it was

RESOLVED THAT THE MINUTES OF THE DECEMBER 16, 2008 MEETING OF THE BOARD OF DIRECTORS BE APPROVED.

 

II. COMMISSIONER’S REPORT

Commissioner Mary Dempsey reported the following:

• Chicago Public Library locations across the city will be using their televisions to broadcast President Barack Obama’s inaugural ceremony today.  The central library’s Auditorium will be open for public viewing of the ceremony and festivities and staff have been invited to bring their lunch into the Multipurpose Room to watch during their lunch break.

• Circulation for 2008 at the Chicago Public Library ended with a rise of 26% over the 2007 circulation totals. Total circulation was 9,767,493 compared to 7,771,541 for the prior year.  Contributing to the dramatic rise is the new Find It Chicago! catalog and website which was introduced in March with its easier to access catalog, online hold and online renewal features; and the economic downturn in the nation which is drawing more people to libraries.  Immediately after FIC was introduced in March, monthly circulation rose by almost 300,000 items per month over the prior year.  A slight downturn in December circulation is likely the result of City mandated furlough days when all libraries were closed, the end of the semester for many students and the holidays.  Handling this record number of items especially with many clerical staff vacancies continues to be a challenge, but the Library is grateful to all who have pitched in to help move titles throughout the system, especially in response to the 109% increase in holds that the system handled this year (1,004,637 holds in 2008 vs. 481,817 holds in 2007).

• The Library is in year 4 of its five-year strategic plan, CPL 2010.  This year, the Chicago Public Library will continue to focus on achieving the goals of that plan and on achieving its core mission.  Given the capacity of Library staff to handle the large influx of library users, the Library feels that focusing on its core mission will continue to be of utmost service to the people of Chicago. 

• In March, the Chicago Public Library anticipates approval to begin the move into the new Beverly branch and looks forward to an opening to the public in late spring or early summer.  The Library is currently finalizing the designs for the next set of new branch library buildings, and bidding out the Greater Grand Crossing and West Humboldt branch projects.  Land acquisition will continue for several sites and the Library is hopeful that the Board’s Capital Improvement Program will get off to a strong start in 2009.  Plans are also in development for the Library’s move into a new branch for West Town on the first floor of a city owned building at Chicago and Ashland Avenues.  Design and internal renovation will be undertaken in 2009.

• The Board does not meet in February, so a few items of interest that are upcoming include:
• A series of financial literacy programs and workshops for teens and adults in libraries around the city;
• Branch visits throughout January and February by Miss Lori from WTTW as part of the “WTTW Kids Readers are Leaders Series”;
• The launch of the Library’s Lincoln Bicentennial programming with the unveiling of the new Lincoln exhibit in the 9th floor exhibit hall on February 13; and
• Display of an exhibit in the Congress Corridor about Charles Darwin.  The British government approached the Library about displaying this exhibit as part of the 2009 bicentennial birth of Darwin.

• The Library’s upcoming author events:
  • Barry Unsworth, Land of Marvels, January 21 as part of  WFMT Radio’s “Writers on the Record” series with Victoria Lautman
  • Kim Bobo, of Interfaith Worker Justice, Wage Theft in America, January 26
  •  Julia Alvarez, Return to Sender, February 4
  • Manil Suri, The Age of Shiva, February 10, “Writers on the Record” series with WFMT Radio’s Victoria Lautman.

• The Chicago Public Library will be celebrating African American History month throughout the system in February beginning with a kickoff discussion on health related issues of importance to the African American community. Dr. Terry Mason, Commissioner of the City’s Department of Health, will facilitate this discussion, which will be held at the Avalon Branch on January 31. 

• Many Chicago Public Library staff will be attending the American Library Association’s Mid-Winter Conference in Denver from January 23-28, 2009 and the Chicago Public Library will welcome the American Library Association back to Chicago in July 2009.

 

III. ADMINISTRATION AND FINANCE COMMITTEE REPORT

Director Dykstra gave the report for the Administration and Finance Committee.  The Committee met at the Harold Washington Library Center on Tuesday, January 13, 2009. 

Director Dykstra reported that there was no Schedule of Contracts and Requisitions for the month of January 2009, however, the Committee reviewed and discussed an investment report (Attachment A) on the performance of the Hiram Kelly Fund with Mr. Tim Schlindwein of Schlindwein and Associates, the investment consultant for the Fund.  Mr. Schlindwein reported to the Committee that the stock experienced its

biggest decline and that the Fund’s long-term picture is modest.  Although the stock performed better than its peers did, the Fund is down approximately 25%.  After a lengthy discussion and review of the portfolio and its allocations, the Committee agreed to a target allocation of 42% in fixed income, 52% in equity, and 6% in cash and cash equivalents.  The Committee decided to forgo Schlindwein and Associates’ suggestion of alternative investments such as REITs and commodities.  

Director Dykstra reported that the Committee also reviewed its normal yearly practice of using 5% of the Fund’s rolling 3-year average asset balance, which is used to fund some of the Library’s initiatives, and have determined that the amount is slightly aggressive.  Although the Committee has already granted authorization to proceed with the release of funds based on this percentage for 2009, it will review this practice for 2010.

Director Dykstra reported that the Committee reviewed the Library’s expenditure update for Computer Services related expenditures for the period between June – December 2008 (Attachment B).  The Library periodically reports on those expenditures that fall below the Committee’s previously agreed $50,000 threshold for expenditures.  The last report provided in June 2008 covered expenditures during the period of January – May 2008. 

Director Dykstra reported that the Library requested the Committee’s approval to sell a 21” wide surplus parcel of land on the north boundary of 1940 W. 95th Street to the owners of a neighboring residence.  The parcel, which has an AT&T easement, has been encroached by the resident’s driveway and eaves.  The parcel is not buildable and is not needed for the Library’s project.  In order to clean up the titles, the Library had the Public Building Commission appraise the parcel (Attachment C) for sale to the resident.  The parcel has been appraised at $700.00.  The Committee recommends that the Board approve the sale of the parcel.

A motion was made, seconded, and passed on the following roll call vote granting the Public Building Commission authorization to proceed with the sale of the 21” wide surplus parcel of land on the north boundary of 1940 W. 95th Street at the appraised amount of $700.00.

Yeas:    Benitez, Dykstra, Thompson, Valenti
Nays:   None

Director Dykstra reported that the Library, at the request of the Library Board, presented an extensive report on the advantages and disadvantages of using Internet filters.

Director Dykstra reported that the Library stated that all Chicago Public Library branch locations will be closed in observance of the July 4 holiday on Friday, July 3 (the day the City will observe the holiday) and Saturday, July 4, 2009. This is in keeping with the resolution that was passed by the Board several years ago that stipulated that all locations will be closed on the day the City observes a holiday in addition to the actual day itself.

 

IV. FACILITIES COMMITTEE REPORT

 

Director Cristina Benitez gave the report for the Facilities Committee.  The Committee met on January 14, 2009 at the Harold Washington Library Center, which is located at 400 S. State Street. 

Director Benitez reported that Mr. Tim Hickey, Assistant Director of Library Building Programs, distributed photos of the recently completed window-fritting project at the Merlo Branch.  The branch’s dark windows were replaced with new windows with fritting design and funded by Alderman Tom Tunney using aldermanic funds. 

Director Benitez reported that Mr. Hickey presented the Library’s Capital Projects Report
(Attachment C) for January 2009, which highlighted the following capital construction projects:

1. Beverly.  Construction continues on this Logan Square branch prototype project.  The new Beverly library will be 14,322 square feet with an additional 2,315 square feet to accommodate a new south side District Office and District Storage.  This project is currently on schedule and expected to be substantially completed by the spring of 2009.   Mr. Hickey shared photos of the site.
   
   
2. West Humboldt Park.   This 14,322 square foot branch will be built on property acquired using TIF funds (Tax Increment Financing) at 727-743 N. Kedzie.  Lohan Anderson, the architect of record for this project, is completing the needed design guidelines and building program for the Library’s prototype buildings by February 2009.  The site has been secured.
   
   
3. Greater Grand Crossing Branch Library Project.  This 7,200 square foot branch located at 73rd and South Ellis Avenue will be built on land donated by Mr. Guy Comer of the Comer Foundation.  The Illinois State Library has given the Library a $100,000 State grant toward the planning and design of a new library building.  Design guidelines and a building program are being done concurrently with those for the West Humboldt Park branch building by Lohan Anderson.  A meeting between all concerns took place on December 18 to discuss Lohan Anderson’s design approach for the 7,000 and 14,000 square foot prototypes.  A revised draft guideline will be issued in February from the information gathered from that meeting and after the conceptual design has been completed.
   
   
4. Other projects: Three $100,000 grants were awarded to the Chicago Public Library for expenditure by the end of 2008 through the State of Illinois Department of Commerce and Economic Opportunity to fund three projects.  Two of the projects - roof replacement at South Chicago Branch and window replacement at the South Shore Branch, have been completed and their respective funds fully expended.  The final project, restoration of the murals in the dome of the Blackstone branch, continues.  The results of a test cleaning of the dome was conducted by the winner of the contract on December 22 and are pending.

Director Benitez reported that Commissioner Mary Dempsey reported that she attended the Public Building Commission’s Board meeting yesterday, January 13, 2009.  The Public Building Commission Board approved designation of Lohan Anderson as the Architect of Record for the West Humboldt Park and Greater Grand Crossing projects and the designation of the properties needed for the new Daley Branch library. 

Director Benitez stated that Commissioner Dempsey also reported on the status of State of Illinois grant payments to the Chicago Public Library.

Director Benitez reported that in response to Director Thomas’ request for clarification regarding ongoing prototype design meetings, Commissioner Dempsey responded that the Library is using information gathered from meetings between Lohan Anderson, the Public Building Commission, the Library, and library staff to update interior and exterior prototype design guidelines for construction going forward.  First Deputy Commissioner Karen Danczak Lyons added that drafts of the proposed guidelines will be presented to the Committee for its review and approval upon completion.

Director Benitez reported that the Library also requested and were granted the Facilities Committee’s recommendation that the full Board approve its request to offer the excess 21” parcel for sale to the owner of the adjoining residence of the Beverly Branch. 

Director Benitez reported that Commissioner Mary Dempsey reported on the designation of Lohan Anderson as the Architect of Record for the West Humboldt Park and Greater Grand Crossing projects and the designation of the properties needed for the new Daley Branch library. 

Director Benitez reported that the Library has received requests from some patrons of the Beverly Branch community requesting that the Library consider naming the new Beverly branch’s community meeting room for former Chicago Public Library employee Nancy Byrne.  The Committee concurred and granted by motion the naming of the Beverly Branch Community Meeting Room for Nancy Byrne.

Director Benitez reported that First Deputy Commissioner Danczak Lyons also provided the Committee members with updated information regarding Internet use and filters at the Chicago Public Library.  First Deputy Commissioner Lyons also reported on the Library’s plan to present a proposal to add language to the Library’s current Computer Use policy stating that viewing of child pornography is a crime and that violators may be prosecuted.  Language will be added where appropriate on the agreement forms that patrons are required to sign.  There was also some discussion regarding the Library’s ongoing efforts to enlist FCC and ICANN assistance by asking them to set up a domain website to capture inappropriate material and about WGN-TV’s recently aired piece on patrons’ inappropriate viewing habits at the libraries. 

Director Benitez stated that the Library also reported on the planned systemwide closing in observance of the July 4th holiday on Friday and Saturday, July 3 and 4, 2009.

V. FOUNDATION REPORT

Ms. Patty Siebert, Deputy Director of The Chicago Public Foundation, gave the report for The Chicago Public Library Foundation (Attachment D). 

 

VI. OTHER BUSINESS

Commissioner Dempsey reported that she was informed over the weekend that McCoy Security, US Equities’ sub contracted security firm for the Harold Washington Library Center, has run into some financial difficulties.  Security service will continue to be provided by US Equities while they work to secure another security firm.

 

VII. QUESTIONS AND COMMENTS FROM THE AUDIENCE

Referring to the Library’s recent increase in fees, Ms. Sylvia Ashanti Muhammad, a library patron, asked if the Library would consider continuing to allow children to print the first 10 pages free of charge from the Library’s computer printers. Ms. Muhammad suggested possibly holding fundraisers to pay for the costs.  Ms. Muhammad also asked whether the Library would offer an amnesty day and whether the Library had any programs for the disabled, and how patrons may donate materials they would like available at the Library.  With regards to the fees and fines and fund-raisers, Commissioner Dempsey and President Thompson responded that the Library has not raised its fees and fines in several years and that it, along with all City departments, has been asked by the City to find ways to reduce expenditures. Commissioner Dempsey suggested that children be taught to print materials judiciously and can be guided to do so by enlisting the help of any one of the Library’s Cybernavigators who work at many branch locations.  With regards to fundraisers, Commissioner Dempsey responded that fundraisers would not work for the Library as they would involve facilitation by staff.  Commissioner Dempsey added that communities are welcome to conduct their own for the benefit of the children within their community.  

In response to Director Benitez’s question about Cybernavigators, Commissioner Dempsey responded that all Cybernavigators are prominently identified and their hours of availability are posted at each location.  In addition, several locations are Teachers in the Library sites.  Teachers in the Library is a program that is supported by The Chicago Public Library Foundation.

With regards to amnesty, Commissioner Dempsey responded that the Library provides many ways for patrons to return their materials including the ability to renew non-late materials via phone and via the Internet on their home computers.  In addition, patrons may return materials to any Chicago Public Library branch location.  Commissioner Dempsey expressed her belief that people have a tendency of holding on to overdue materials in hopes of having an amnesty day available to them in the future.  

With regards to the materials of interest, Commissioner Dempsey referred Ms. Muhammad to speak to Laura Zupko, Assistant Commissioner for Collection.

As there were no further questions or comments from the audience, the meeting was adjourned

 

                                                           
Paul H. Dykstra
Secretary

 

Attachment B
January 20, 2009
Board meeting

Computer Services
Expenditure Update: January 2009

The following items represented requests for expenditures by Computer Services from June through December, 2008, that did not require prior approval from the Board of Directors.  

E-Rate Reimbursement Fund Expenditures

Quantity	Description	Account	Total Cost
50	Dell Optiplex 755 staff PCs Stock for use by Computer Services Operations Team (Vendor: System Solutions, Inc.)	E-Rate	$42,450
100	Dell E178FP 17inch Flat Panel Display LCD display stock for Computer Services Operations Team (Vendor: System Solutions, Inc.)	E-Rate	16,000
3	Dell 755 MT Software Developer PC Specially configured PCs for application developers. (Vendor: System Solutions, Inc.)	E-Rate	$5452
1	Dell 4490 Scanner Used by Computer Services for testing (Vendor: System Solutions, Inc.)	E-Rate	$145
1	Dell 1320 Color Printer Used by Computer Services for testing (Vendor: System Solutions, Inc.)	E-Rate	$285
1	Dell 1720 BW Printer Used by Computer Services for testing (Vendor: System Solutions, Inc.)	E-Rate	$223
4	AMCO Power Strip Special multiphase power Strips for the CPL datacenter server cabinets. (Vendor: System Solutions, Inc.)	E-Rate	$4,829
130	Dell 4490 Scanner High resolution scanner for use by CPL staff systemwide. (Vendor: System Solutions, Inc.)	E-rate	$19,329
1	SAN Storage Expansion Expansion of datacenter Storage Area Network - large storage array that holds all CPL data (Vendor: System Solutions, Inc.)	E-Rate	$36,582
2	Dell T3400 Precision workstation High performance workstation for processing large videos or images. (Vendor: System Solutions, Inc.)	E-Rate	$4,450
2	Canon XL2 mini DV and accessories Cameras for creation of digital video streams and multi-media (Vendor: System Solutions, Inc.)	E-rate	$11,461
	E-Rate Fund Total	Total	$141,206

 

Computer Services
Expenditure Update: January 2009

Fund 0346 Expenditures

Quantity	Description	Account	Total Cost
20	Headset with Microphone Used by Computer Services for testing of virtual conferencing. (Vendor: System Solutions, Inc.)	0365	$260
1	QuarkXpress Design Software Used by CPL’s Special Collection for creation of exhibits. (Vendor: System Solutions, Inc.)	0149	$779
3	Amazon Kindle and Sony Reader Popular personal reader devices tested by Computer Services and Librarians (Vendor: System Solutions, Inc.)	0149	$1,159
1	1 year Serena Collage CMS Maintenance Renewal of CPL website distributions and content management software. (Vendor: Serena)	0149	$7,200
1	Webfeat Maintenance Renewal of maintenance for the technology behind CPL’s federated search engine for commercial databases. (Vendor: System Solutions, Inc.)	0149	41,500
3274	Altirs Software Maintenance Adjustment Co-termination adjustment for Altrirs PC management software. (Vendor: System Solutions, Inc.)	0149	$1473
12	Webex License Renewal Webex is virtual conferencing software used by CPL staff for remote meetings and training and collaborations. (Vendor: System Solutions, Inc.)	0149	$10,440
1	Blackberry Enterprise Server Maintenance Renewal of maintenance for the Blackberry Enterprise server. (Vendor: System Solutions, Inc.)	0149	$849
150	Microsoft Exchange User Licenses Additional license for email accounts on CPL’s Exchange email cluster (Vendor: System Solutions, Inc.)	0149	$12,150
16	Dell 4GB Memory Modules Used to upgrade CPL servers (Vendor: System Solutions, Inc.)	0154	$4,576
4	NEC Lamps Replacement projector lamps for four Smartboards (Vendor: System Solutions, Inc.)	0154	$1,120
1	Epson Stylus Photo Printer Color printer for use by CPL’s photographer. (Vendor: System Solutions, Inc.)	0154	$858
5	250 GB Western Digital drive External USB drives used by CPL’s System Managers for server maintenance. (Vendor: System Solutions, Inc.)	0154	$550
20	Backup Disk Drives Drives used to backup CPL servers. (Vendor: System Solutions, Inc.)	0154	$4,580
	Corporate Fund 346 Total	Total	$87,494

Attachment C
January 20, 2009 Board meeting
4 pages

Report On CPL Capital Projects for January 2009
Prepared for the Facilities Committee
An Abbreviated Report

 

I.    Summary Report:

Total Number of Building Projects ………………………………       3

            The New Beverly Branch Library

The New West Humboldt Park Branch Library
The Greater Grand Crossing Branch Library

$100,000 State Grants for Branch Libraries…..………………..       3 
For: South Shore, South Chicago & Blackstone

II.    New Buildings:

  (1)   Beverly Branch Library and South District Chief’s Office: 1962 West 95th Street

The Beverly floor plan, completed in the architectural office of Ilekis Associates, follows the Logan Square prototype, but is enhanced by an enlarged juvenile area, and additional space for the south side district office and a district storage room. The new library is 14,322 sq. ft. in area. The South District Office and Storage is an addition of 2,315 sq. ft. 
     
 Contractor: Blinderman Construction Company.

• Construction meeting #38 was held on January 8th in the Beverly district office.  The project is on schedule. A substantial completion date is projected for March 20, 2009. Building occupancy is anticipated sometime in June, 2009.
• 98% of exterior masonry has been completed.
• Brickwork is being installed in the lobby corridor.
• Hanging and taping of the drywall ceilings at the clerestories is progressing.
• Installation of roofing on the lobby clerestory has begun.
• The condensing units have been set on their pads and the refrigerant piping has been installed.
• Rough in of the security system conduit boxes is complete.
• Rough in of the water, waste, and vent piping is nearing completion.
• Electricity has been installed at the clerestory ceilings.
• Motorized shades have been installed at the clerestory.
• Aluminum windows have been installed in the clerestory.
• Baseboard heat installation has started.
• Work continues on electrical power and lighting including conduit and circuit panels.
• Placement of the street light poles by Bureau of Electricity is scheduled to begin the week of January 5th. 
• Work has been started on the library’s furniture schedule.  

 
  (2)  West Humboldt Park Branch Library:  727-743 North Kedzie Avenue 

The architectural firm of Lohan Anderson has been employed by the PBC to serve as the Architect of Record for the West Humboldt Park Branch Library. This firm is completing the needed design guidelines and building program for CPL prototype library buildings. This work is to be completed by February 2009.  Until then, architectural drawings cannot be prepared for the branch building.
           
A 14,322 S.F. prototype branch library is to be constructed on the 40,863 sq. ft. lot. The property was acquired for $1,694,000, which included relocation and moving expenses. Site remediation has been completed. A factory building at the north end of the property has been demolished and the site is now secured. Site rezoning has been completed.

The project is TIF funded.  To date, the Office of Budget & Management and the Department of Planning & Development have allocated over $5.5 million in TIF funds for site remediation, demolition and design.   

Greater Grand Crossing Branch Library Project: 73rd Street and South Ellis Avenue

Lohan Anderson is also the AOR for this 7,000 sq.ft. prototype branch library building. Design guidelines and a building program are being done concurrently with those for the West Humboldt Park branch library building.

Paper work related to the 2007 gift of land from the Comer Foundation has been completed. There was no zoning issue. The land has been cleared and a sign advertising the site as the location of a future CPL branch library has been erected.
           
The Illinois State Library has given the CPL a $100,000 State grant toward the planning and design of a new library building.  These funds have been transferred to the PBC.

  (4) Prototype Review by the Design Architect

On December 18th a meeting was held with the PBC and CPL, at Lohan Anderson’s request, to discuss Lohan’s design approach. At that time Lohan Anderson presented bubble diagrams for the 14,000 and 7,000 square foot prototypes. Each prototype had two floorplans that were presented to Commissioner Dempsey, Karen Danczak Lyons, and Kathy Biel for their review. The goal of the meeting was to develop a consensus as to how the design should proceed as efficiently and effectively as possible. Many items were reviewed and discussed. 

From these discussions, the design guidelines are to be updated with this information and reissued. A revised draft will be issued in February after conceptual design is complete.

III.     Other Projects:
           
            State Grants

Three $100,000 grants had been awarded to the CPL through the State of Illinois Department of Commerce and Economic Opportunity. These grants have been expended on the following projects:   

      Two of the projects have now been completed:

• Window replacement at the South Shore Branch.
• Roof Replacement at the South Chicago Branch.

Yet to be finished:

• The restoration of the murals in the dome of the Blackstone Branch Library.

The City’s Office of Budget & Management has supplemented the $100,000 State Grant with $60,000 of local funding. The DCEO as approved a grant extension to 12/31/09. The murals have been appraised at $1,650,000 for insurance purposes. 

The project was put to bid by the City’s Department of Procurement Services. Four vendors responded to the noted bid. CPL has met with the apparent low bidder. Prior to award of a contract, this firm must come on site at Blackstone and perform a test cleaning. This test was performed on December 22nd at Blackstone. Results of the test cleaning are pending.

Prior to the start of mural restoration, the matter of repairing a roof leak in the mural dome will be attended to by the DGS at City expense. The contract was awarded in early November, but work will not be done until the weather allows in early spring.

Report Compiled by
Tim Hickey, Asst. Director
Library Bldg. Programs
January 7, 2009

Attachment D
Board
1/20/09

 

January 9, 2009
Kathy Biel

The following is a very brief update of the status of State of Illinois grant payments to CPL.

Completed grants
From Department of Commerce and Economic Opportunity (DCEO):
                  South Chicago Roof Repair-$74,544  ($25,000 previously paid by DCEO)
                  South Shore Window Replacement-$100,000
                  A Total of $174,544 for projects that have been completed and should have been reimbursed.  DCEO required CPL to request a grant extension since DCEO could not obtain funds to pay-out grants.  New grant end date is 12/31/09 for both projects.

(Other DCEO construction grants have not yet begun due to contracting and land acquisition activities, so there are no payment issues at this time: Blackstone Mural, Independence CIP, Edgewater CIP, West Addison/Dunning CIP.)

Active FY09 grants (for state fiscal year 7/1/08-6/30/09)
From the Illinois State Library:

MARC of Quality-$2,000 outstanding; usually 1 check received
System Per Capita Grant-Total grant award= $2,762,623. 2 payments received;
	payments are on approximately the same schedule as last year; almost $1.3 million is outstanding*
Public Library Per Capita-Grant request is $3,506,207 (same as prior year);
	waiting on award letter (last year in March) and full payment (last year in April)*
General Appropriation-$1.7 million grant expected based on prior year (last year
	received payment in April)*

*These 3 grants total almost $8.1 million and are used for staff salaries.

Attachment E
1/20/09 Board meeting

 

CHICAGO PUBLIC LIBRARY FOUNDATION
REPORT TO THE BOARD OF DIRECTORS OF THE CHICAGO PUBLIC LIBRARY
January 20, 2009

We are pleased to report on Foundation plans for 2009 and on activity since mid December.  After a careful review of the Library’s program funding needs for 2009, the Board of the Chicago Public Library Foundation has committed to providing the Library with $3, 390, 00 in 2009 funding in support of: 

• maintenance of the Library’s online Find It, Chicago! integrated library system;
• equal access to technology through computers and computer and Internet training at all Library locations;
• programs for children, including early literacy, the Bookamania children’s book festival, the Summer Reading Program, Teachers in the Library, NatureConnections, Kraft Great Kids and Teen Volume.
•  Library programs for adults in 2009 will also be supported by Foundation funding; these include One Book, One Chicago, the Chicago Book Festival and the adult Summer Reading Program.

We are pleased to report on grants to the Foundation received in the last month:
One Book, One Chicago/Chicago Book Festival

• $100,000 from Motorola, to partner with Northern Trust in supporting the spring and fall 2009 One Book, One Chicago programs and the Chicago Book Festival

Teacher in the Library Program

• $36,000 from Bank of America
• $30,000 from the Barker Welfare Foundation
• $10,000 from Peoples Gas
• $5,000 from the Circle of Service Foundation

CyberNavigators

• $20,0000 from the Grant Healthcare Foundation

Summer Reading Program for Children

• $25,000 from the Helen M. Harrison Foundation
• $15,000 from the CarMax Foundation

Kraft Great Kids Program

• $12,500 from Kraft Foods

Teen Volume Program

• $15,000 from the Field Foundation of Illinois

Unrestricted Funds

• $7,000 from an anonymous corporate donor

Many other grants are pending with funders for these and other Library initiatives for 2009.  We hope that generous support for the Chicago Public Library through the Foundation will hold up during these very challenging economic times.