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PUBLIC MEETING
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REGULAR MEETING
BOARD OF DIRECTORS
CHICAGO PUBLIC LIBRARY/CHICAGO PUBLIC LIBRARY SYSTEM
REGULAR MEETING
Tuesday, April 21, 2009, 8:30 a.m.
Harold Washington Library Center
400 South State Street
Multi-Purpose Room, Lower Level
1. Approval of the minutes of March 17, 2009
2. Report of the Nominating Committee and Election of Officers
3. Commissioner’s Report
4. Report of the Committee on Administration and Finance
- Schedule of Requisitions and Contracts
- Annual report on contractual expenditures for 2008
- Transportation Changes-Bookmobile & Daily Stations Routes
5. Report of the Committee on Facilities
6. Chicago Public Library Foundation report
7. Board Education: Presentation of new prototypes branch designs by Lohan Anderson
8. Other Business
9. Questions and Comments from the Audience
| Next Board meeting: | Tuesday, May 19, 2009 |
| 8:30 a.m. | |
| Harold Washington Library Center | |
| Multi-Purpose Room |
April 21, 2009
The regular meeting of the Board of Directors of the Chicago Public Library convened at 8:30 a.m. on Tuesday, April 21, 2009 in the Harold Washington Library Center’s Multi-Purpose Room.
The following Directors were present:
| Present: | Jayne C. Thompson, President |
| Cherryl T. Thomas, Vice President | |
| Paul H. Dykstra, Secretary | |
| Cristina Benitez | |
| Christopher P. Valenti | |
| Absent: | Mellody L. Hobson |
Also in attendance were Commissioner Mary A. Dempsey, First Deputy Commissioner Karen Danczak Lyons, Deputy Commissioner Kathy Biel, Assistant Commissioners Brenda P. McGlohon, Laura Zupko, Greta Bever, Amy Eshleman and several members of the staff. Also in attendance was Rhona S. Frazin, President of The Chicago Public Library Foundation.
| Members of the Public: | Public Building Commission |
| Kevin Hall, Deputy Director for Municipal Design | |
| Lohan Anderson: | |
| |
| |
| |
| Richard Bjorklund, Library patron | |
| Yolande Wilbur, Library employee | |
| Paula Nixon, Library patron |
I. APPROVAL OF THE MINUTES
The minutes of the regular meeting of the Board, held on March 17, 2009 were reviewed and it was
RESOLVED THAT THE MINUTES OF THE MARCH 17, 2009 MEETING OF THE BOARD OF DIRECTORS BE APPROVED.
II. ELECTION OF OFFICERS
Director Paul Dykstra presented the report of the Nominating Committee regarding the election of Officers for 2009. Director Dykstra reported that he along with the other members of the Nominating Committee, Directors Cristina Benitez and Christopher Valenti, met telephonically last month and recommends the following slate of officers for the Chicago Public Library/Chicago Public Library System Board of Directors for 2009:
| President: | Jayne C. Thompson |
| Vice President: | Cherryl T. Thomas |
| Secretary: | Cristina Benitez |
A motion was made to accept the slate as presented, seconded and passed.
President Jayne Thompson appointed the following members of the Library Board to serve as Chairs and Vice Chairs of the Library Board’s two Committees and its members:
For the Administration and Finance Committee:
Paul H. Dykstra, Chair
Cherryl T. Thomas, Vice Chair
Mellody L. Hobson, Member
Jayne C. Thompson, Member
For the Facilities Committee:
Christopher P. Valenti, Chair
Cristina Benitez, Vice Chair
Jayne C. Thompson, Member
A motion of approval was made to accept the Committees as presented, seconded and passed.
President Thompson expressed the importance of attending the Library Board’s Committee meetings and reported that the Board will have two new members, each of whom will be assigned to serve on one of the Committees upon confirmation by the City Council at its next meeting.
III. COMMISSIONER’S REPORT
- April 18-25, 2009 is the Federal Reserve Bank of Chicago’s 8th annual Money Smart Week. The Chicago Public Library is participating with programs, lectures and informational sessions in libraries across the City. Commissioner Dempsey reported that she delivered the keynote at the Money Smart kickoff breakfast on Monday. Money Smart founder and financial columnist Terry Savage spoke to an audience of approximately 375 people in the Pritzker Auditorium at noon on Monday, April 20. Approximately 25 financial planners were available to answer questions at the end of the presentation. Money Smart is a joint initiative of the Federal Reserve, the Library and hundreds of financial and educational institutions in Chicago and the suburbs. The Library provides financial literacy programs and workshops throughout the year for teens and adults thanks to the efforts of Craig Davis and staff in Adult Services staff and Robin Willard and staff of the Children and Young Adult Services department.
- Commissioner Dempsey reported that she and First Deputy Commissioner Karen Danczak Lyons took turns testifying before 3 separate hearings on April 8 and April 16, which were conducted by the Illinois House on the need for a new State Capital bill. The legislators were informed of the Library’s last significant capital grant ($250,000 for the Lincoln Belmont Branch construction more than 10 years ago) and the essential need for State support for library construction and renovation if the Chicago Public Library and other libraries are to keep up with the demand for library services and the need to provide welcoming, clean, and accessible physical facilities. Also testifying were representatives of labor, education, transportation and transit, seniors, local government and the construction industry.
- The Chicago Public Library welcomed author Sandra Cisneros last week for 3 days of programs in connection with the Library’s One Book, One Chicago program and this year’s featured title The House on Mango Street. Ms. Cisneros spoke with more than 300 students at the Library; spoke to an audience of more than 700 in the Pritzker Auditorium and attended a luncheon in her honor at the Mexican Museum of Fine Arts. Thirty-four hundred copies of The House on Mango Street have circulated since Mayor Richard Daley announced the title last month. That is three times the circulated amount for The Right Stuff, the previous selection. Programs continue at the Library and at DePaul University through the rest of the month.
- On April 15, more than 70 people attended a special program presented by the Library and the Harold Washington Archives and Collections Committee celebrating the flourishing of the arts during the administration of Mayor Harold Washington. The event was held on the late Mayor Washington’s birthday. Speakers were June Rossner, pitching in for Lois Weisberg, Commissioner of Cultural Affairs who was ill, and Abena Joan Brown, President of eta Creative Arts Foundation.
- The Chicago Bar Association, Chicago Public Library and the Chicago History Museum presented another program celebrating the bicentennial of Abraham Lincoln’s birth on April 2: a reenactment of the Lincoln-Douglas debates. Other programs of this collaborative effort are the Chicago Bar Association’s May 2 dinner featuring Lincoln biographer Doris Kearns Goodwin at Navy Pier, the Chicago Public Library’s Summer Reading Program in collaboration with the Chicago History Museum: Land of Lincoln Readers for children and adults featuring educational programs designed and presented jointly by the Library and the Museum.
- Wednesday, May 6 is All Staff Institute Day. Key components of the day include education of staff about technology, an update on CPL 2010, financial literacy and other topics central to their professional development. At the opening ceremony, staff awards are presented to Library employees nominated by their peers for excellence in the performance of their duties. The Library is grateful for the Board’s sponsorship of cash awards to the winners, through the Kelly Fund and invites all Board members to attend at 8:30 am to see the entire staff as they arrive and stay for the presentation of the awards.
- The Library will again, thanks to the Board and the Kelly Fund, provide lunch to staff, but has eliminated the coffee and continental breakfast portion as a cost saving measure.
- Renowned historian, academician, civil rights advocate and former member of the Board of Directors of the Chicago Public Library, John Hope Franklin passed away at the age of 94 on March 25 at Duke University where he had served on the faculty. Dr. Franklin was appointed to the Library’s Board of Directors by Mayor Richard J. Daley on May 27, 1969 and remained on the Board until August 1978. During his tenure on the Board, Dr. Franklin served as an advisor to the Vivian G. Harsh Collection. He also recommended that the new regional library constructed in 1971 be named for Carter G. Woodson and spearheaded moving the Harsh Collection from its original home at the George Cleveland Hall Branch to the new Woodson Regional Library.
- Judith Krug, Director of the American Library Associations’ Office of Intellectual Freedom passed away April 11, 2009.
Commissioner Dempsey announced that she will be excusing herself to leave early to attend the City Council’s Budget Committee meeting where two new Library Board members will be presented before the Budget Committee for consideration for service on the Library Board.
IV. ADMINISTRATION AND FINANCE COMMITTEE REPORT
Director Dykstra gave the report for the Administration and Finance Committee. The Committee met at the Harold Washington Library Center on Tuesday, April 14, 2009. The Committee discussed and recommends that the full Board approve the following three contracts listed on the Library’s Schedule of Requisitions and Contracts for April 2008 (Attachment A):
- Authorization to expend E-Rate funds for the purchase of an EMC Storage Area Network (SAN) from an existing citywide contract with System Solutions, Inc., (SSI) at an estimated cost of $213,028. This is the best price available and will replace the current production HDS SAN (Hitachi) at the Library.
- Authorization to expend operating funds for the renewal of the Oracle Enterprise maintenance from an existing citywide contract with Oracle Corporation at an estimated cost of $189,272. The Library uses this license as part of a pool of licenses purchased and managed by the City of Chicago’s Department of Innovation and Technology.
- Authorization to expend operating funds for the renewal of the SmartNet Network Maintenance Plan from an existing citywide contract with AT&T at an estimated cost of $195,069.
Director Dykstra reported that the Library assured the Committee that the prices are favorable to the Library and are essential to operations.
A motion was made, seconded and passed on the following roll call vote authorizing the expenditure of E-Rate funds for the purchase of an EMC Storage Area Network (SAN) from an existing citywide contract with System Solutions, Inc., (SSI) at an estimated cost of $213,028:
Yeas: Benitez, Dykstra, Thomas, Thompson, Valenti
Nays: None
A motion was made, seconded and passed on the following roll call vote granting authorization to expend operating funds for the renewal of the Oracle Enterprise maintenance from an existing citywide contract with Oracle Corporation at an estimated cost of $189,272.
Yeas: Benitez, Dykstra, Thomas, Thompson, Valenti
Nays: None
A motion was made, seconded and passed on the following roll call vote granting authorization to expend operating funds for the renewal of the SmartNet Network Maintenance Plan from an existing citywide contract with AT&T at an estimated cost of $195,069.
Yeas: Benitez, Dykstra, Thomas, Thompson, Valenti
Nays: None
Director Dykstra reported that the Library requested that the Committee recommend to the full Board that it authorize the decommissioning of the Library’s small Bookmobile. Demand for Library services has prompted the need to increase book delivery routes and use the Bookmobile drivers to serve in that capacity.
Director Benitez asked how the Bookmobile functioned in the past. Commissioner Dempsey responded that the small Bookmobile was used to supplement the services of the large Bookmobile. This small Bookmobile has been in operation since 1993. The Bookmobile has been in the service shop often.
A motion was made, seconded and passed granting the Library authorization to proceed with the de-commissioning and sale of its smaller and older Bookmobile.
Director Dykstra reported that the Committee reviewed and discussed the Library’s Annual Expenditure Report on contractual expenditures for year ended 2008 (Attachment B). The Committee has been assured that the prices are favorable to the Library.
V. FACILITIES COMMITTEE
Director Cherryl Thomas presented the report for the Facilities Committee. The Committee met at the Austin-Irving Branch, which is located at 6100 W. Irving Park Road. Mort Coburn, Director of the Library’s Building Programs, reported on the progress of several Library projects on the Library’s Capital Improvements Projects (Attachment C) for the month of April 2009 before the Committee and highlighted the following:
- Beverly. Construction of this 14,322 square foot (with an additional 2,315 square feet for the South District Office) branch has been completed. The current branch closed on April 4, 2009. A “soft” opening of the new branch will take place in June 2009.
- West Humboldt Park. This 16, 295 square foot Lohan prototype branch will be built on property acquired using TIF funds (Tax Increment Financing) at 727-743 N. Kedzie. The architectural plans for this project are now in the design development stage. Monthly design meetings continue at Lohan Anderson, the AOR (Architect of Record) for this project. Renderings will be presented to the Board for its review at today’s Board meeting.
- Greater Grand Crossing Branch Library Project, 73rd & Ellis Avenue. Design continues on this 8,871 square foot Lohan Anderson prototype branch and is being completed in tandem with the West Humboldt Park Branch. Renderings will be presented to the Board for its review at today’s Board meeting. This branch is being constructed on land donated by the Comer Foundation. Monthly construction status meetings continue at the Public Building Commission.
- Dunning Branch. This 8,871 square foot Lohan prototype branch will replace the current West Addison Branch library and will be built on land donated by the Chicago Board of Education on the grounds of Dever Elementary school in the Dunning community. Jackson Harlan is the AOR for this project.
- Little Village. This 16,295 square foot Lohan prototype branch will be constructed in tandem with a new City fire station and will replace the current Marshall Square branch.
- Other projects: Three $100,000 grants were awarded to the Chicago Public Library for expenditure by the end of 2008 through the State of Illinois’ Department of Commerce and Economic Opportunity to fund three projects. Two of the projects have been completed. Funding for the third project has been re-appropriated by the State’s Department of Commerce and Economic Opportunity and the contract for the restoration of the mural at the Blackstone Branch, has been awarded to Parma Construction. A leak in the dome will be repaired by the City’s Department of General Services in advance of the restoration and when weather permits.
Director Thomas reported that Tony Powers, Branch Manager of the Austin-Irving branch, gave a brief background on the branch, which celebrated its 7th anniversary in December 2008.
Director Thomas reported that First Deputy Commissioner Danczak Lyons gave the report for U.S. Equities, the building management company for the Harold Washington Library Center. There were no security issues to report and all routine maintenance is ongoing and on schedule. Exterior work continues.
Director Thomas reported that Roberta Bole, President of the Friends of the Independence Branch and an advocate for a new Independence branch, was present.
VI. OTHER BUSINESS
The following representatives from Lohan Anderson attended the meeting and presented a thorough visual presentation of their proposed 8,871 and 16,295 square foot prototype designs: Dirk Lohan, Basil Souder, and Michael Barnes.
VI. QUESTIONS AND COMMENTS FROM THE AUDIENCE
Ms. Paula Nixon, a library patron and resident of the Grand Crossing community, asked whether the Library acquired the site to build the new Greater Grand Crossing Branch using TIF or regular Library funds. President Thompson responded that the land was donated to the Library by the Comer Foundation and that other expenses will be funded using the City’s General Obligation Fund.
There were no questions or comments from the audience.
As there was no further public business to come before the Committee, the meeting was
adjourned at 9:50 a.m.
Cristina Benitez
Secretary
Attachment A
April 21, 2009 Board meeting
1 page
SCHEDULE OF REQUISITIONS AND CONTRACTS
ADMINISTRATION & FINANCE COMMITTEE
April 14, 2009
Committee Agenda Items
- Computer Services is requesting authorization to expend E-Rate funds for the purchase of an EMC Storage Area Network (SAN) from an existing citywide contract with System Solutions, Inc., (SSI). A Storage Area Network is a device used by modern datacenters to store large amounts of data and make that data available to individual servers, server farms and clustered servers. The proposed 60 Terabytes EMC SAN will replace the current production HDS SAN at the library. The HDS SAN will take on the role of storing CPL’s data backups.
Estimated Cost: $213,028 (Paid through the E-Rate Fund 473).
Remaining Balance: $644,648.
- Computer Services is requesting authorization to expend operating funds for the renewal of the Oracle Enterprise maintenance from an existing citywide contract with Oracle Corporation. The Library uses Licenses as part of a pool of licenses purchased and managed by the City of Chicago’s Department of Innovation and Technology. This software is used as the primary database for all CPL information including FIC! and ShelfLife systems.
Estimated Cost: $189,272 (Paid through Corporate Fund 346, account .0149).
Remaining Balance: $137,151.
- Computer Services is requesting authorization to expend operating funds for the renewal of the SmartNet Network Maintenance Plan from an existing citywide contract with AT&T. The SmartNet plan provides extended maintenance warranty, software and firmware updates and ongoing maintenance for critical Wide Area Network and Local Area Network equipment.
Estimated Cost: $195,069 (Paid through Corporate Fund 346, account .0154).
Remaining Balance: $35,178.
Attachment B
Board, 4/21/09
Chicago Public Library Board of Directors
FY 2008 Final Annual Expenditure Report
Board Approved Expenditures
1) Integrated Library System
(Vendor – The Library Corporation [TLC/Carl])
The procurement for a new Integrated Library System (ILS) was approved by the Board of Directors in June 2005 and is a CPL specific contract executed in August 2005. Milestone payments will be made until final acceptance of the ILS.
ILS approved cost: $10,830,544
Milestone payments: $ 5,703,635
|
(2007) Board Approved |
$0 |
(2008) Board Approved |
$0 |
| (2007) Expended | $0 | (2008) Expended | $0 |
The following amounts reflect routine quarterly maintenance of the Carl system which is included in the current TLC contract.
(2007) $216,280
(2008) $177,470
2) Computer Hardware, Software and Peripherals
(Vendor ‑ System Solutions, Inc.)
This is a Citywide, multi-year contract for the purchase of computer hardware, software and peripherals. This contract was executed through the City’s Department of Procurement Services.
| (2007) Board Approved | $ 941,152 | (2008) Board Approved | $1,877,073 |
| (2007) Expended | $ 933,320 | (2008) Expended | $1,877,073 |
The following amounts reflect the aggregate total of individual purchases less than the $50,000 threshold required for Board approval. These include purchases of software, hardware and ink cartridges for various printers system-wide.
(2007) $415,705
(2008) $449,791
3) Computer Software
(Vendor – Oracle Corporation)
This is a Citywide contract for the purchase of Oracle Software. The Department of Innovation and Technology (DOIT) manages this contract and the Library uses licenses as part of a pool of licenses purchased by DOIT.
| (2007) Board Approved | $ 183,753 | (2008) Board Approved | $189,272 |
| (2007) Expended | $ 183,753 | (2008) Expended | $189,272 |
4) Computer Hardware
(Vendor – SBC)
This is a Citywide, multi‑year contract for the purchase of computer hardware and software. This contract was executed through the City's Department of Procurement Services.
| (2007) Board Approved | $298,070 | (2008) Board Approved | $199,359 |
| (2007) Expended | $298,062 | (2008) Expended | $198,999 |
Maintenance and Repair Contracts
1) Maintenance/Repair: Book Theft Detection Equipment
(Vendor ‑ 3M)
This CPL specific contract has expired. CPL is working with the Department of Procurement Services to secure a sole source contract in 2009. The expenditure figures reflect the annual maintenance costs.
(2007) $121,929
(2008) $114,116
2) Maintenance/Repair: Reader Printers
(Vendors ‑ Various)
Maintenance and repair services for microfilm reader printers are provided on a time and material basis.
Advantage Microfilm Services
(2007) $34,578
(2008) $35,321
3) Maintenance /Repair/Usage: Copier Equipment
(Vendors – Advantage Microfilm Services)
These Citywide, multi‑year contracts cover the lease and maintenance of various copier equipment. The revenue generated from the Canon public copiers partially funds the contract for the service including management, maintenance and supplies. The CPL operating budget funds the balance.
|
Canon |
Oce |
Xerox |
|
(2007) $364,898 |
(2007) $70,605 |
(2007) $ 80,794 |
|
(2008) $321,048 |
(2008) $58,875 |
(2008) $ 78,240 |
4) Maintenance /Repair/Usage: Facsimile Equipment
(Vendors – A&A Equipment, Cost/Copy Consultants and Xerox)
These Citywide, multi‑year contracts cover the purchase, repair and maintenance of fax equipment. The Library continuously replaces older fax equipment. 2008 included the repair of several faxes deemed more cost effective than replacement.
(2007) $29,666
(2008) $7,445
5) Maintenance/Repair/Supplies: Pitney Bowes
(Vendor ‑ Pitney Bowes)
This Citywide contract for the purchase and maintenance of Pitney Bowes mailing equipment has expired. CPL, in conjunction with the Departments of General Services and Procurement Services, is working on new specifications to execute a maintenance contract in 2009.
(2007) $7,930
(2008 $4,564
6) Maintenance/Repair/Supplies: Telephone Equipment
(Vendor ‑ Ameritech)
This is a Citywide, multi‑year contract for the purchase and maintenance of all City Centrex telephone lines and equipment.
(2007) $673,796
(2008) $748,131
Various City of Chicago &
Chicago Public Library Daily Use Contracts
1) Consumable Library Supplies
(Vendor ‑ B&L Distributors)
The contract for miscellaneous consumable library supplies expired on June 30, 2007. CPL, through the Department of Procurement Services, competitively bid for a new library consumables contract. A contract was awarded in February of 2008 to B&L Distributors.
(2007) $269,750
(2008) $301,658
2) Archival and Conservation Supplies
(Vendor - Harrison and Company)
This is a new CPL contract for archival and conservation supplies that was competitively bid through the Department of Procurement Services. The contract was awarded in November of 2007 to Harrison and Company.
(2007) $ 0
(2008) $65,174
3) Audio/Video Security Storage Cases and Related Supplies
(Vendor - Harrison and Company)
This contract for audio/video security storage cases and magnetic detachers was competitively bid through the Department of Procurement Services and was awarded in May 2007 to Harrison and Company.
(2007) $285,536
(2008) $112,219
4) Computer Hardware, Software and Peripherals
(Vendor- MCPC)
This is a Citywide, multi-year contract for the purchase of computer hardware, software and peripherals. This contract was executed through the Department of Procurement Services. CPL purchases ink cartridges for the various printers and fax machines at all locations. CPL began purchasing ink cartridges from MCPC in 2008 due to more competitive pricing.
(2007) $ 72,968
(2008) $214,927
5) Poly Tubing and Related Supplies
(Vendor – Chicago United Industries, LTD)
This specific CPL contract was a small order (less than $10,000), competitively bid by the Department of Procurement Services for poly tubing packaging and sealers used for processing holds materials. CPL has subsequently competitively bid this and other packaging supplies for a Citywide blanket contract through the Department of Procurement Services, which was awarded in February 2009 to Q.C. Enterprises, Inc.
(2007) $0
(2008) $5,791
6) Library Furniture
(Vendor ‑ Desks, Incorporated)
This is a Citywide, multi‑year contract for the purchase of various types of office and library furniture for new and renovated branches or for cyclical furniture replacement in existing branches and the central library. CPL continues to work with the Department of Procurement Services to competitively bid out custom built library furniture and library shelving.
(2007) $93,285
(2008) $85,936
7) Advertising Services
(Vendor – Various)
Various vendors have been utilized by the Library to advertise programs and events. CPL advertises in a number of publications, including but not limited to: Chicago Tribune, The Chicago Reader, Hoy, Pioneer Press and Time Out Chicago. CPL also has begun running ads on WGCI, WGN and WXRT.
The Chicago Public Library Foundation supports advertisement in various other publications, including but not limited to: Chicago Daily Defender, Chicago Parent, Chicago Sun-Times, Indian Reporter & World News and La Raza.
(2007) $68,632
(2008) $62,792
8) Book Binding and Rebinding Services
(Vendors ‑ Houchen Bindery, Inc. & HF Group)
Houchen Bindery, Inc. provided bookbinding through September 30, 2007 when their contract expired. CPL, through the Department of Procurement Services, competitively bid a new contract that was awarded to HF Group effective June 1, 2008.
(2007) Houchen Bindery Inc.:$27,939
(2008) HF Group: $13,720
(Vendor – Salsedo Press)
This CPL specific contract is for the printing and bundling of the library’s monthly calendar. This contract was competitively bid through the Department of Procurements Services and was awarded effective January 1, 2007 to Salsedo Press.
(2007) $33,670
(2008) $36,850
10) Training Services
(Vendor ‑ Unisys)
This Citywide, multi‑year contract was generated by the City's Department of Business and Information Systems. The Library periodically utilizes the training services portion of the contract for staff development purposes.
(2007) $24,600
(2008) $22,950
11) Provision of Hispanic Literacy Services
(Vendor – Various)
A Request for Proposal was advertised through the Department of Procurement Services for the provision of literacy services for the Hispanic community. Three-year contracts were awarded effective October 1, 2006 to: Institute for Latino Progress and Poder Learning Center.
|
Institute for Latino Progress |
Poder Learning Center |
Various Citywide Office Supplies Contracts
1) Office Supplies
(Vendor – Corporate Express)
This is a citywide, multi‑year contract that was competitively bid through the City's Department of Procurement Services. The terms of the contract allow for discounted office supply purchases including some computer peripherals (i.e. ink cartridges) through the Corporate Express catalog.
(2007) $309,022
(2008) $390,760
2) Printing Bond Paper
(Vendor – Bren Products)
This is a Citywide, multi‑year contract for the purchase of printing bond paper. The contract was competitively bid through the City's Department of Procurement Services. This amount reflects paper consumption system-wide, including Computer Commons.
(2007) $ 68,915
(2008) $105,842
3) Envelopes
(Vendor - Continental)
This is a Citywide, multi‑year contract for the purchase of various size envelopes.
(2007) $ 14,883
(2008) $ 6,632
4) Rubber Stamps
(Vendor – Trademark Products)
This is a Citywide, multi‑year contract for the purpose of custom‑made rubber stamps and other related date stamps. The contract was competitively bid through the City's Department of Procurement Services and awarded to the lowest responsive bidder.
(2007) $5,358
(2008) $4,712
Chicago Public Library Materials Agreements
1) American Books and New Best Sellers
(Vendor ‑ Ingram Library Services)
This is a CPL specific, yearly agreement that was based on the previous contract’s terms and conditions, approved by the Department of Procurement Services.
(2006) $3,830,705
(2007) $4,187,570
(2008) $4,253,715
2) Music CDs and Children and Young Adult Books
(Vendor ‑ BWI)
This is a CPL specific agreement for music CDs and children and young adult books, approved by the Department of Procurement Services.
(2006) $166,370
(2007) $128,415
(2008) $0
3) DVDs and Music CDs
(Vendor - Midwest Tape)
This is a CPL agreement for DVDs and Music CDs.
(2006) $348,164
(2007) $599,903
(2008) $713,442
4) Audio Books on CD
(Vendor – Various)
These are CPL agreements for books on CDs.
| Recorded Books | Random House |
| (2006) $315,099 | (2006) $379,892 |
| (2007) $144,174 | (2007) $184,522 |
| (2008) $137,907 | (2008) $161,850 |
5) Downloadable Digital Audio Books
(Vendor – Digital Library Reserve/Overdrive)
This is a CPL agreement for downloadable digital audio books.
(2006) $174,076
(2007) $ 97,595
(2008) $ 94,339
6) Digital Audio Players
(Vendor – Findaway World)
This is a CPL agreement for digital audio books.
(2006) $145,879
(2007) $ 8,683
(2008) $ 27,175
7) Book Collection Development
(Vendors – See Below)
These are CPL agreements for the purpose of providing opening day branch collections. The agreements allow CPL to submit branch profiles to the vendor to make book selection recommendations.
| Brodart | Ingram | Baker & Taylor / Libros Sin Fronteras |
| (2006) $ 44,675 | (2006) $690,160 | (2006) $41,829 |
| (2007) $ 0 | (2007) $176,668 | (2007) $ 0 |
| (2008) 0 | (2008) $ 0 | (2008) $ 0 |
| Facts on File | Quality Books | |
| (2006) $2,794 | (2006) $ 70,342 | |
| (2007) $ 0 | (2007) $ 10,083 | |
| (2008) $ 0 | (2008) $ 0 |
8) Periodical Subscriptions
(Vendor – Swets Information Services)
This is a CPL specific agreement that was approved by the City's Department of Procurement Services. This vendor was selected based on their ability to meet CPL’s volume and time requirements.
(2006) $1,691,654
(2007) $1,642,000
(2008) $1,500,000
9) Continuation Subscriptions
(Vendor – Blackwell North America Inc.)
This a CPL specific agreement for standing order continuations which are annuals, business directory titles, travel books, etc.
(2006) $1,133,779
(2007) $1,169,277
(2008) $1,033,361
10) On-Line Databases
(Vendor – Various)
Due to the unique, proprietary nature of on-line information resources, CPL obtains permission from the Department of Procurement Services to enter into agreements directly with these vendors. The biggest change made was an exchange: The Library dropped a business research suite from Gale in order to extend access to a business directory product (ReferenceUSA) to its branch locations and users at home.
|
Information Handling Services |
ProQuest |
Thomson/Gale |
|
(2006) $63,348 |
(2006) $1,064,058 |
(2006) $180,661 |
|
(2007) $21,304 |
(2007) $ 832,981 |
(2007) $524,892 |
|
(2008) $22,360 |
(2008) $ 822,326 |
(2008) $ 14,173 |
|
Facts on File |
InfoUSA |
|
|
(2006) $82,992 |
(2006) $24,585 |
|
Attachment C
Board, 4/21/09, 4 pages
Report On CPL Capital Projects for April 2009
Prepared for the Facilities Committee
An Abbreviated Report
I. Summary Report:
Total Number of Building Projects in Progress …………3
The New Beverly Branch
T he New West Humboldt Park Branch
The Greater Grand Crossing Branch
$100,000 State Grants for Branch Libraries ………….…3
For: South Shore, South Chicago & Blackstone
II. New Buildings:
1. Beverly Branch Library and South District Chief’s Office: 1962 West 95th St.
The Beverly floor plan follows the Logan Square prototype. It is enhanced by an enlarged juvenile area and additional space for the south side district office and a district storage room. The new library is 14,322 sq. ft. in area. The South District Office and Storage is an additional 2,315 sq. ft.
Contractor: Blinderman Construction Company.
Construction meeting #49 was held on March 26 in the Beverly district office. The project is on schedule. A substantial completion date is projected for the end of March or early April. The contractor is already attending to his “punch list” document. A “soft opening” is anticipated on June 8.
The building’s furniture schedule has been placed on order.
The building’s door cores and keys schedule has been placed on order.
Key Dates:
- The branch closes for public service on April 4th.
- Beverly book collection will be transferred on April 20th.
- New book collection will be delivered during the week of April 20-24.
Observed on a March 28th site visit:
Wall painting is nearing completion.
Ceiling tiles and light fixtures are in place.
Carpet tiles are installed in the library reading room, staff offices, and in the space to be occupied by the District Chief.
The book shelving installation was nearing completion. Compact shelving for the staff workroom is in place.
The Brodart circulation counter was in place. Its quartz top is to be cut and installed by the Meilahn Mfg. Company.
The community room for book staging was still being used by the contractor. Its floor has yet to be carpeted.
Floors and wall coverings in the lavatory rooms are completed.
Lavatory fixtures have yet to be installed.
On the Exterior of the Building:
- New street lights are in operation along the building’s frontage. New light poles have yet to be placed in the library’s garden area.
- A very modest quantity of work is needed to complete all cemented surfaces.
- The erection of vinyl fencing, separating the library property from adjacent private homes, is now in progress.
2. West Humboldt Park Branch Library: 727-743 North Kedzie Avenue
The architectural firm of Lohan Anderson is employed by the PBC to serve as the Architect of Record for the West Humboldt Park Branch Library. The firm is commissioned to bring forth a new prototype design for the intended building.
The architect’s work is well into its design development stage. Over several meetings at the Lohan Anderson office, the library’s administrative staff has viewed advanced renderings related to the exterior and interior of the new branch prototype. Discussions have been had on internal and external building materials.
The PBC and Lohan Anderson are working to bring some activity to the library site as soon as possible. This will be done via a start on underground utility construction.
The project is TIF funded. To date, the Office of Budget & Management and the Department of Planning & Development have allocated over $5.5 million in TIF funds for site remediation, demolition and design.
3. Greater Grand Crossing Branch Library Project: 73rd Street and South Ellis Ave.
Lohan Anderson is also the AOR for this 8,000 sq. ft. prototype branch library building. Work on the building’s exterior and interior elements are being completed in tandem with the work on the West Humboldt Park building plans. Therefore, the building is also well into its design development stage and is reviewed by the library’s administrative staff at the same meetings held for the West Humboldt Park building.
The Illinois State Library has given the CPL a $100,000 grant toward the planning and design of the new library building. These funds have been transferred to the PBC.
Weekly Prototype Review Meetings
A weekly design meeting is held at the PBC every Thursday afternoon with DGS, CPL, PBC and Lohan Anderson. The latter firm reviews with the noted three city agencies the status of its ongoing work.
III. Other Projects:
The Dunning Branch Library Project – 7536 W. Addison Street on the Grounds of the Dever Public School
The Dunning building, 8,000 square feet in area, is to replace the West Addison storefront library. The architectural firm of Jackson Harlan has been engaged as the AOR. There was a “Design Kick-Off Meeting” for this project on March 18 at the PBC.
Jackson Harlan will be working from the new prototype drawings completed by Lohan Anderson for the Greater Grand Crossing Branch library.
Little Village/Marshall Square Branch Library – 2724 West Cermak Road
This is to be a 14,000 square foot branch. The library is to be constructed in tandem with a new city fire station on the same site. The AOR is to be the firm of Harley Ellis Deveraux. The firm will be working off of the new 14,000 square feet prototype plans for the New West Humboldt Park Branch library.
A “Design Kick-Off Meeting” was held for this project at the PBC on March 20.
State Grants
Three $100,000 grants had been awarded to the CPL through the State of Illinois Department of Commerce and Economic Opportunity.
Two of the projects have been completed:
- Window replacement at the South Shore Branch.
- A roof replacement at the South Chicago Branch.
Yet to be finished:
- The restoration of the murals in the dome of the Blackstone Branch Library.
The DCEO (Department of Commerce and Economic Opportunity) has approved a grant extension to 12/31/09. The murals have been appraised at $1,650,000 for insurance purposes.
The project was put to bid by the City’s Department of Procurement Services. Four vendors responded. Prior to contract award, a test cleaning by the vendor was required. Based upon the performance at the test site, CPL submitted a recommendation to award the contract and the DPS has awarded the restoration contract to Parma Conservation Ltd. CPL will now meet with Parma to schedule the work.
Prior to the start of mural restoration the matter of repairing a roof leak in the mural dome will be attended to by the DGS at City expense. The contract was awarded in early November and work will be started during the current month as soon as weather permits.
Report Compiled by
Morton Coburn, Director
Library Bldg. Programs
April 6, 2009